Judicial Liaison Assistant - Leeds

Details

Reference number

277943

Salary

£21,775

Job grade

Administrative Officer

AO

Contract type

Permanent

Fixed Term

Length of employment

For a period of up to 12 months for fixed term post

Type of role

Operational Delivery

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

2

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

These positions are based at YORK HOUSE LEEDS, LS1 2ED

About the job

Job summary

Please refer to job description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

These operational roles are customer facing, requiring successful applicants to be office based to provide HMCTS services to the public. HMCTS offers a flexible working system in many of its offices, subject to business needs being met.

New recruits to the Civil Service joining MoJ are expected to join at the band minimum.

Existing Civil Servants applying on promotion will usually be appointed on the salary minimum of the pay band or with an increased salary of 10% on their existing base salary (restricted to the new pay band maximum), whichever is the higher.

Existing Civil Servants moving at the same grade will retain their existing remuneration package.

This vacancy is for 2 posts, 1 permanent post and 1 fixed term contract for 12 months. The highest scoring candidate will be offered the permanent role and the second highest scoring candidate will be offered the fixed term contract.

HM Courts and Tribunals ServiceRegional Support UnitJob Title:Judicial Liaison Assistant

Pay Span or equivalent:AO

The key purpose of the role is to

Support the Head of the Judicial Liaison, the Judicial Liaison Managers and the Judicial Liaison Officers in ensuring the business needs of the region are met through the successful & efficient deployment of judicial resources.

The post holder is part of a small team responsible for effective planning and management of the judicial resources across the Region also dealing with other aspects of judicial administrative management. The post-holder will provide a key link to the Cluster and Courts particularly in relation to bookings for fee-paid judiciary.

Key Responsibilities

Operations

• Act as first point of contact for the booking of fee paid judiciary
• Process bookings for fee paid judiciary.
• Update court sitting patterns & itineraries with agreed changes & circulate as necessary.
• Ensure all records & databases are maintained promptly & 100% accurate
• Assist in the production of sitting plans and resource schedules for efficient service delivery
• Accurately input, update and maintain relevant resource planning systems and records as required.
• Assist in the preparation of reports as required.
• Support and assist in all aspects of planning activities
• Circulate sitting day and other judicial reports to Clusters and Courts as required

Administration

• Deal with incoming correspondence and queries.
• Maintain records for all business performance related operational documentation, publications and materials.
• Undertake additional support and administrative related assignments as directed.
• Provide administrative support for:

o Training

o Swearing-ins arrangements

o Maintaining databases & spreadsheets

o Running reports & queries

Drafting

• Draft correspondence as required.

Processing casework

• Assist with the daily management of objectives to ensure targets and deadlines are met.

Checking and verifying:

• Ensure compliance and administration documentation meet quality standards.

Collecting and assembling information:

• Collect and process data, for the team to present management reports.

Undertaking calculations:

• Process some financial information and produce basic statistical analysis reports.

Contacting the public, juries, the judiciary, other court and tribunal users and representatives of other agencies and Organisations.

• Effectively communicate with a range of internal and external stakeholders including court and tribunal staff, Judiciary, court and tribunal end users on all resource issues to highlight potential challenges.
• Assist the Presiding and/or Family Liaison Judges or their representatives as directed.

Accountability

• Reporting to the Judicial Liaison Officer

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Person specification

Please refer to job description

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Managing a Quality Service
• Delivering at Pace

Benefits

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name :

SSCL Recruitment Enquiries Team

Email :

Moj-recruitment-vetting-enquiries@gov.sscl.com

Telephone :

0845 241 5359

Recruitment team :

Email :

Moj-recruitment-vetting-enquiries@gov.sscl.com

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/

https://justicejobs.tal.net/vx/appcentre-1/brand-2/candidate/so/pm/1/pl/3/opp/72868-27868-Judicial-Liaison-Assistant-Leeds/en-GB