Administrator

Title:

Administrator



The role is responsible for the provision of administration support:



Key Tasks:

Approving and processing invoices from suppliers using SAP



Managing the invoicing mailbox



Raising Service and Purchase Orders using SAP for the KBR facilities in Yeovil, Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)



Maintain administrative processes and procedures to support the team in line with the KBR Management System.



Act as a point of contact to receive incoming enquiries/visitors and either deal with or signpost as appropriate in an efficient and competent manner.



Produce documentations such as standard letters, reports etc. in line with processes and standards. Where appropriate, assist with response to enquiries/correspondence.



Managing supplier visits to arrange collection and deliveries for equipment to be calibrated



Additional ad-hoc tasks with-in or aligned to required skills and experience.



Office IT/Communications set up/orders



Managing WIP reports for equipment currently at vendors



General filing



Supporting technician requests for parts and supplies



Supporting admin needs for the KBR facilities in Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)



Qualifications, Experience and Skills



Essential:

Ability to work as part of an integrated team or individually as required



Effective communicator both verbal and written with ability to produce accurate and timely reports



Good Excel and Outlook skills



Supply chain activities relating to Purchase Order fulfilment



Document scanning



Invoice preparation, generation for approval and issuing for commercial customers



Quotation preparation, generation for approval and issuing to commercial customers



Organisational skills – plans well in advance, manages own time, reviews progress against plan



Review and process supplier invoices against agreed contract prices and schedules using SAP



Data population into entry into calibration databases



Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit and work area and compliance with company and or legal requirements



Experienced with technical and administrative document control procedures



Desirable but not Essential:

Working knowledge of SAP