Office Manager / Team Assistant

Company Description

Statkraft is Europe's largest generator of renewable energy from hydro, wind and solar power. We have over 5,000 employees in 20 countries. We have been making clean energy possible for over 125 years, with unrivalled expertise in supplying the world with what it needs most. We envision a world that runs entirely on renewable energy. Because in the fight against climate change, we do not see renewable energy as part of the solution – we believe it must be the solution. With us, you will shape a career that is truly forward-facing with many amazing opportunities and offerings to match.

Due to ongoing team growth in Glasgow, we are moving into a new office in May 2023.

Job Description

The Glasgow Office Manager will help to create that vital first impression for any callers or visitors (internal or external) to the office. You must be well-organised, resourceful, professional and enthusiastic, with a keen attention to detail. You must also be willing and able to support different parts of the business with administrative, front of house and housekeeping duties as required.

The Office Manager / Team Assistant will report to the Head of Development Services, and work closely together with the London Office Manager and receptionists.

As Office Manager / Team Assistant, you will often be the first point of call for both external and internal enquiries, so, in order to enjoy your job, you will need to enjoy supporting and helping others. You will also play a big part in setting the tone of the office, so we’re looking for someone who will project a positive image and be influential in fostering a strong and inclusive office culture, working in a busy and sometimes high-pressure environment.

As Office Manager / Team Assistant, your responsibilities will include:

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  Ensuring internal and external visitors are properly received and welcomed
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  Ensuring callers and enquirers are dealt with effectively and appropriately, and are directed to the appropriate internal team or contact, as required
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  Managing incoming and outgoing deliveries
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  Booking couriers, local transport and catering
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  Booking travel and accommodation
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  Setting up and managing service agreements via Procurement for cleaning, office maintenance and other essential services; building and maintaining relationships with service providers
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  Monitoring and purchasing of office supplies e.g. PPE, stationery, refreshments etc.
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  Processing of invoices and payments
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  Assisting in the preparation and running of meetings and conferences
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  Organising and/ or supporting events in and out of the office
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  Assisting with general housekeeping, ensuring the office always looks presentable and meeting rooms are kept clear, coffee machines replenished and cleaned
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  Helping to drive office culture, including good housekeeping and etiquette
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  Supporting different teams with administrative and project work as required
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  Adhering to the company values and business principles on sustainability, diversity & inclusion, equal opportunities and other policies, constantly seeking to improve corporate and personal knowledge
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  Participating in office inductions for new starters
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  Overseeing HSE in the office, leading or assisting in fire evacuations, risk assessments, emergency procedures and related issues (First Aid training also available)
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  Working with IT to maintain smooth running of systems and connectivity, and on control of hardware issue and spares
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  Attending regular Teams meetings with London office management team, and other Statkraft offices from time to time
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  Undertaking occasional UK and international travel

Qualifications

The below attributes are all desirable, rather than 100% essential:

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  Keenness to work efficiently and co-operatively within a fast-growing, diverse team
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  A desire to deliver a service to your internal and external customers
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  A professional, confident and friendly manner
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  An ability to present a professional image to customers (internal and external) and other stakeholders
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  A proven ability to multi-task successfully
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  The ability to take ownership of assigned tasks
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  The ability to manage your time efficiently
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  Strong planning and organisational skills
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  A track record of achievement through organisation
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  The ability to remain calm under pressure
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  A proactive and positive attitude
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  Excellent IT skills (including Microsoft Outlook, Word, Excel, PowerPoint)
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  A willingness and ability to learn fast, on the job
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  A commitment to Statkraft’s vision and values
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  An appetite for knowledge of the business
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  The ability to handle sensitive & confidential information discreetly
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  Previous experience in a similar role would be an advantage, but is not essential.

A career with Statkraft is a career filled with purpose – meaning that every employee is not just making a living, they are making a real difference to the planet, our communities, and the future. With us, you’ll shape a career that is truly forward-facing with many amazing opportunities and offerings to match. This includes:

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  An opportunity to work with renewable energy and contribute to a low emission society
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  Professional and personal development in an exciting global company
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  A working environment characterized by competence, responsibility, innovation and a strong commercial culture
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  A diverse workplace with regards to gender, age and cultural background
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  Competitive terms of employment and benefit schemes
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  Career and learning opportunities at various levels of the organisation
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  The chance to grow your career alongside a truly global network of experts, leaders, specialists and graduates from different countries and background
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  Flexible working practices
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  The role is flexible and open to applicants interested in full-time employment, job share, part-time or reduced working hours