HR Admin

Whytmatter are proud to be recruiting an HR admin for a food Manufacturing Client based in Craigavon. The Food Manufacture is a leading food processing company of Fresh and Chilled products, supplying leading retail businesses such as Marks & Spencer and Waitrose across the UK.



The HR Administrator’s role will report to the HR Manager and be a part of a wider established HR team. The HR Administrator will be responsible for organising, coordinating and undertaking all day-to-day operations of the Office to ensure that everything runs smoothly. Assisting the HR team with administrative duties and ensuring compliance with HR-owned processes.



This is a great opportunity for someone looking to develop their people skills in a fast-paced organisation. The role will be based within a dynamic HR department and the ability to work accurately with an agile mindset is key to success, coupled with a professional communication style.



The Food Manufacture is a leading food processing company of Fresh and Chilled products, supplying leading retail businesses such as Marks & Spencer and Waitrose across the UK.



Tasks

• Maintaining the HR systems and databases, ensuring compliance with GDPR and providing accurate reporting.


• Creating and maintaining employee files and leaver data, ensuring they are stored in line with Avondale’s retention policy.


• Issuing approved contracts of employment with accompanying starter packs, training links and tracking receipts.


• Accurately updating HR systems for standard employee life cycle administration, and meeting all payroll deadlines.


• Preparing weekly/monthly payroll data to be submitted by the required deadline.


• Ensuring all incoming calls are managed in line with quality standards and organisational policies.


• Resolving Tier 1 HR/Colleague requests at the first point of contact through the case management system Remedy.


• Escalating Tier 2 queries, complaints or system-related issues in a timely manner to the wider HR team.


• Compiling standard reports such as Contract End Dates, Probation, Annual Leave, Headcount, KPI data and maintaining Organisational Charts and generating other reports from various HR Systems when required.


• Supporting colleagues with relevant access to self-service systems and troubleshooting/navigation as required.


• Maintaining a repository of approved HR/ER/IR letter templates with correct branding and version control.


• Publishing policies and training across the Business.


• Onboarding and offboarding colleagues from HR Systems and Reward Programmes such as pensions and more.


• Delivering communications on behalf of relevant HR Personnel.


• Providing regular communication and feedback to the HR Manager to enable continuous improvement.


• Ensuring mandatory training records are kept up to date within the allocated filing arrangement.


• Assist with HR disciplinaries, grievance and performance management meetings.


• Supporting other administrative duties and/or project work as required.

Requirements



What you’ll need

• Worked in a fast-paced environment, delivering high-quality service and results.


• At least 2 years experience in working with HR-related administration.


• IT literate – proficient in MS Excel and Word, and HR databases.


• Ability to uphold confidentiality at all times, frequently dealing with highly sensitive information.


• Strong attention to detail.


• Good problem-solving skills.


• CIPD Level 3 or working towards this.


• Excellent communicator with the ability to communicate and engage with all levels of management.

Desirable Criteria:

• Experience working within an HR role ideally in a Food Manufacturing environment and an appreciation of the prevailing legislation and subsequent HR implications for these distinct areas.


• Experience in the use of computerised HRIS (e.g. Softworks)


• Third Level Qualification (University Degree)

Benefits



In addition to attractive pay packages, as part of the Team, you will be entitled to a range of benefits which include:

• Casual dress!


• Company events!


• Discounted or free food from our Staff Canteen!


• Gym membership!


• Regular engagement activities with incentive prizes!


• Staff Development Opportunities

Any questions please contact Avril.



Phone: 0756 324 4045